The A/P System is an accrual system tied closely to the purchasing
system and general ledger. Invoices entered into the system
immediately update program expenses and open purchase orders
on-line. You can select invoices to pay at any time in a variety
of ways such as due date, vendor, vouchers, batches, invoice
number, type of vendor, and other flexible methods that assist
you in your cash management.
All
data is validated at input time so that you are assured that
any voucher entered is valid. Checks feed into the check reconciliation
module for simple bank reconciliation. Cost allocation techniques
are built in to make distribution simple, for cost shared expenses.
Recurring expenses that are cost shared like telephone, utilities,
services, and others are allocated automatically for you by
the system to the programs to be charged according to your allocation
formula.
On-line
HELP and POP UP windows give the user field by field guidance
so that there is no need to refer to manuals or other documentation.
Values for expense categories and vendors are available on-line
through the use of a single key or mouse click.
Auto
Pay sets up recurring payments for fixed amounts such as rents
or leases and automatically creates the voucher and payment
for you. Weatherization is linked to Accounts Payable so that
closed jobs that are approved for payment to a vendor are automatically
sent to a Weatherization batch in AP for you waiting for payment.
