Budgeting
is done at the contract level, optionally broken down into two
more levels within a contract. Every valid line item in a budget
is used to validate expenses at the source so that unallowed
expenses cannot get into the system. Since expense originates
either in payroll or accounts payable, editing at the source
guarantees accurate expense tracking. Budget and Expense Reporting
is very extensive and is supplemented by on -line queries that
provide real-time data to program managers and fiscal managers.
Besides tracking expenses against budgets, the reporting also
reports receipts against grant amounts and shows balances outstanding.
Each program also tracks expenses against cash to show the actual
cash position. Purchase Orders appear as commitments against
the budget line items charged.
